We live in a world where communication is instant, and tools like Slack or Teams have become essential in our daily work routines. They’re marketed as the ultimate productivity boosters, allowing us to stay connected and collaborate in real time.
But have you ever stopped to consider whether these tools are actually helping—or are they hindering your ability to get meaningful work done?
The Problem with Constant Connectivity
We’ve all been there: you’re in the middle of a focused task, and a message notification pops up. You check it, thinking it’ll just take a second.
But that second turns into minutes, and before you know it, you’ve lost your flow. Now you’re stuck juggling multiple conversations and struggling to regain your momentum.
The reality is, tools like Slack or Teams, while useful, are often productivity killers and mental drains disguised as time-savers.
Why This Keeps Happening
The problem with communication tools is that they demand your constant attention.
Every ping, every message feels urgent, even when it’s not. And because of this, we’re tricked into thinking that multitasking is the answer.
But in truth, multitasking is a myth.
Studies show that bouncing between tasks makes us less efficient and more prone to mistakes. These tools were designed for collaboration, but they’ve evolved into something that hijacks our attention.
The Real Cost of Distraction
Let’s break it down. On average, it takes about 23 minutes to refocus after an interruption. Now imagine how many instant messages you get throughout the day. Each one of those distractions adds up, leaving you with fragmented time and incomplete tasks.
It’s no wonder you feel like you’re working all day but not getting anything done. You’re being pulled in a million different directions, and Slack is at the center of it.
Taking Back Control of Your Workday
It’s time to rethink how you use communication tools like Slack or Teams. Here’s a new approach that I am using at work and that will also put you back in control:
1. Turn Off Notifications During Deep Work You don’t need to be available every second of the day. Schedule blocks of uninterrupted time where your communication tool is closed, and focus on the task at hand. You’ll find that you get more done in less time.
2. Set Clear Boundaries Let your team know when you’re available for quick chats and when you’re not. Setting expectations helps reduce the feeling that you need to respond immediately to every message.
Also let your team know what they should do if something is really important, such as calling you or sending you an email or text message.
3. Batch Your Responses Instead of responding to messages as they come in, set specific times throughout the day to check Slack or Teams and reply. This minimizes constant interruptions and lets you stay in control of your schedule.
4. Prioritize Important Conversations Not every message deserves your attention. Learn to prioritize urgent conversations and delay less critical ones until your designated check-in times.
5. Create a Culture of Focus Encourage your team to adopt similar practices. When everyone respects each other’s need for deep work, you’ll see an increase in overall productivity.
Action Plan
- Turn off message notifications during your next focused work session.
- Set specific times to check and respond to messages.
- Communicate these boundaries to your team.
These small changes can have a massive impact on your productivity and personal well-being. Slack, Teams, and other communication tools are there to help you, but only if you use them with intention.